What is Personal Information
Personal information is any information that can be used to identify you as an individual, including your name, age, personal telephone number, address, credit card details, email address, and any other personally identifiable information that you choose to provide to the Engagements. Personal information does not include so-called “business card information” such as your business telephone number and address in your capacity as an employee of an organization.
If you use the Engagements, register as a [free-them] visitor on or at the Engagements or apply for or request information about products or services offered by [free-them], you consent to the collection, use, disclosure and management of your personal information in accordance with this Policy.
How Does [free-then] Collect My Personal Information
[free-them] collects personal information from you by asking you to provide personal information such as your name, age, address and email address when you register as a visitor on the [freethem] website, apply to receive e-updates or other [free-them] products or services, along with attending any [free-them] event. We collect personal information such as your name, address and credit card details when you make a donation through the Engagements. Certain other personal information may be collected on the Engagements without you actively providing the information by using various technologies, as described below:
While you use the Engagements, certain information is collected without you actively providing it, including information about your IP address and type of operating system, the time you spent on the website and which pages you visited. This helps us improve our website. This data is not used to identify individuals. We track IP addresses for: (i) troubleshooting issues; (ii) voting events, confirm people are not voting for an individual more than once; and (iii) for all people who are filling out online forms, for the purpose of spam filtering.
Use and Disclosure of Personal Information
We use and disclose your personal information to fulfill your requests for certain products or services or information about them, process donations, contact you in response to requests for information and to respond to voluntary comments. We may also use personal information to
customize the Engagements to your preferences, to improve the content and services of our Engagements, and to research Engagement usage patterns.
We may disclose your personal information to related organizations who agree to follow this Policy, for the purpose of providing you with the products or services you have requested. We may also disclose personally identifiable information to third parties, but only:
to service providers we use to support our organization (e.g. technical support or third party services administering our credit card system) in which case we will require them to follow this Policy; and where permitted or required by law, court orders, or government regulations.
We will not sell or rent your personal information to anyone.
Visitor Profile Information
You are not required to register as a visitor in order to access the[free-them] website. A completed visitor profile will, however, allow you to be registered as a user and access additional functions on the website. We may use the personal information you provide in your visitor profile to permit registered visitors to access these additional functions, including posting comments on photos and videos, uploading photos/videos on a campaign you are participating in and writing your own blogs. If you make a donation without completing a visitor profile, information such as your billing, contact information and preferences will still be collected in order to execute the requested transaction but will not be stored on the Sites in a visitor’s profile. As a registered visitor, [free-them] gives you the ability to decide whether or not you want [freethem] to send you correspondence.
Refusal or Withdrawal of Consent
If you provide us with your email address and do not opt-out in your visitor profile, you may occasionally receive emails from [free-them]. We may use your email address submitted through the Sites for the following purposes: (i) when you are registering for a program, we may sometimes confirm your email address is accurate and (ii) we will send a thank you email when you sign up, or register for an event or if you subscribe to our newsletter or weekly column. We hope you will find these emails interesting and informative. Of course, if you would rather not receive this information, you can go to the website and update your visitor profile accordingly to opt-out if you are a registered visitor. In addition, communications sent to you will also contain a message on how to opt-out of that type of communication in the future.
You may refuse to provide personal information to [free-them] and may, subject to legal or contractual restrictions and reasonable notice, withdraw consent at any time to our continued use and disclosure of personal information previously collected. Please note that refusing or withdrawing your consent in respect of our handling of certain personal information may result in us being unable to provide you with certain [free-them] events, products and services. You can withdraw your consent at any time by writing to the Director of Public Relations at the address at the end of this Policy.
When you provide personal information through the Engagements, we protect your personal information by encrypting the personal information that is transmitted between you and the Sites.
We will employ security measures to protect personal information in our care appropriate to the level of sensitivity of the information. We will retain your personal information only for the time it is required for the purposes for which it was collected or as required by law.
Accessing Your Personal Information
You can ask to view personal information about you held by [free-them] by writing to the Director of Public Relations, whose contact information is provided at the end of this Policy. You can request that corrections be made where you can show that the personal information about you that we possess is incorrect or incomplete. Please note that under certain circumstances, you may not be permitted to view your records, such as where the disclosure of your records would cause security, legal or confidentiality concerns, and including where [free-them] is prohibited by
law to disclose that to you.
Links to Other Websites
[free-them] may contain links to other websites. While we try to link only to websites that share our standards and respect for privacy, we are not responsible for the content or privacy practices of other websites. We strongly encourage all visitors to review the privacy statements and policies of all external websites.
More Information About [free-them]’s Privacy Practices
Please contact [free-them] Director of Public Relations, Randy Phipps by email at firstname.lastname@example.org or in writing to [free-them], 83 Reynolds Street, Oakville, ON L6J 3K3 CANADA, with any questions or concerns you have about this Policy or about [free-them]’s handling of your personal information. We will investigate and respond to your concerns.